Health Insurance Portability and Accountability Act (HIPPA) Practice Exam

Is it true that paper files of medical records must be copied and kept securely locked up according to the Security Rule?

1. True

2. False

3. Not specified

4. Only for certain facilities

The correct answer is: False

The correct understanding is that the Security Rule of HIPAA specifically pertains to electronic protected health information (ePHI) and establishes safeguards for its confidentiality, integrity, and availability. While the Security Rule does not apply directly to paper files, it is critical for healthcare providers to ensure the protection of all forms of protected health information, including those in paper form. Although the Security Rule does not mandate that paper records be copied and kept securely, it is indeed best practice for healthcare providers to store paper files in a secure manner to prevent unauthorized access. Different regulations, including the Privacy Rule, emphasize the need for safeguarding all patient data, which can encompass guidelines for physical storage of medical records. However, if the focus is specifically on the Security Rule, it does not explicitly require paper files to be locked or copied. The distinction is important: while securing paper files is vital for comprehensive data protection under HIPAA, the Security Rule itself does not dictate such requirements for non-electronic records. Thus, understanding the scope and application of each HIPAA component helps clarify why the notion that paper files must be replicated and kept locked according to the Security Rule is inaccurate.